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Sprintax Calculus

When should I update my Sprintax Calculus record?

Updates to your immigration status, residency, certain biographical information, and obtaining a U.S. tax ID can greatly impact accurate tax withholding or reporting to federal and state government agencies. It's important that you act with urgency to maintain all of your records at Harvard, which includes Sprintax Calculus.

Examples of required Calculus updates include: extensions to your immigration status, changes in the type of income you will receive from Harvard, obtaining a new U.S. tax ID number, changes in your country of residency or permanent address, etc. If any...

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Income Codes

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Table 1: IRS Income Code Reference Guide
IRS Income Code Description of Income Code Harvard Examples of Income Codes
10 Industrial royalties

Right to use patents, designs, models, plans, secret processes or formula, trademarks

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How should I answer questions in Calculus if I have no U.S. presence in the current calendar year but expect payments from Harvard for US activities that occurred in a prior year?

If you were unable to complete Sprintax Calculus before the end of the calendar year that corresponds to your recent visit to Harvard, and you are expecting payments relating to that visit, then you will need to indicate at least 1 day present in the U.S. this calendar year to complete your Sprintax Calculus profile.

 

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Documents You May Need to Complete Your Sprintax Calculus Profile

Sprintax will list the documents you need to provide at the bottom of your Tax Summary Report under "Supporting Documents (Copies)." In addition to the documents listed on this page, there may also be additional documents depending on immigration status. See Required Documents by Immigration Status for common examples.

Commonly Needed Documents

The list below shows some commonly required immigration documents at Harvard. The specific documents you will need to provide depend on your...

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Sprintax Calculus


Notes on Two-factor Authentication

  • Two-factor authentication is required to use Sprintax Calculus's E-Sign function.
  • Once you enable two-factor authentication, the same method will also be required to log in to Sprintax Calculus during future logins.
  • If you enabled two-factor authentication, please keep the...
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Tax Treaty Renewal

Please note: In January 2024, Harvard launched Sprintax Calculus as our tax determination software for international payees (non-U.S. individuals and entities). This software replaced Glacier. Visit our Sprintax Calculus page for more information and resources.

Per IRS regulations, tax treaties must be renewed annually for employees that will continue their work for Harvard in the U.S., into the next calendar year 2024. To meet these requirements and claim a tax treaty exemption for 2024 (if previously...

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What if I have to pay someone before they arrive in the U.S?.

You can set up an international payee ahead of time only if the individual is receiving a travel grant payment, which may be necessary to arrange their travel to Harvard. This process can be initiated through B2P by selecting the Advance Travel Grant "ADVTR" visa option, which will result in the maximum tax withholding of 30% until the individual completes their Sprintax Calculus profile. The Calculus process can be started shortly before their arrival to the U.S., but the required I-94...

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